DIRECTIONS FOR SETTING UP YOUR ADDRESS LIST
To set up your address list for printing, please use these instructions.
To address your envelopes, the list needs to be sent through these attached EXCEL spreadsheets.
For the template, put one first name and one last name in each of the first two columns. These columns are used for alphabetizing your list and creating the complimentary organizer included with your envelope printing
- “label name” – whomever you are addressing the invitation to. If using titles, Ms. (with a period) is customarily used for all unmarried women over the age of 18, or a married woman who still uses her maiden name. Miss (without a period) is used for girls up to 18 years old. Master is only used for boys under the age of 8.
- "Label name 2" column is used if you are inviting a family with children. Children would go in the "label name 2" column. Titles (Mr., Miss, etc. are not generally needed for children). This column is also used when you have more than one invitee living at the same address but they are not a couple, i.e mother & son, brother & sister. They are not customarily written on the same line.
- "home address 2" is used if there is an apartment number, post office box, etc. Please spell everything out - no abbreviations for Street, Avenue, Apartment, State, etc.
- if you have addresses outside the USA, add “home country” as the heading for column J and put the country in this column
When you are done, save as an excel file, renamed with your name before sending back to us.
We prefer not to receive google docs as they can be edited by someone other than you, with changes that you may not be aware of. If you’ve created your list in a google doc, when ready to send, please download and save as an excel file. Email this document to us so that we know it is the final version of your list.
Here are some examples:
Mr. and Mrs. John Smith
545 William Terrace
Closter, New Jersey 07624
Miss Alyssa Simpson
45 First Avenue
Hillsdale, New Jersey 07642
Dr. Robert Montgomery
3887 Park Avenue East
New York, New York 10056
Double check that there are no abbreviations:
and (instead of &), Avenue, Street, State etc.
Additional information is usually placed on the inner envelope such as children and guests.
A separate list needs to be typed for the inner envelope as well as for the place card list
in the same format as the address list.
Here is an example. Remember...the first name is not included on the inner envelope:
Mr. and Mrs. Smith (or)
Mr. and Mrs. Smith and Family (or)
Mr. and Mrs. Smith
Karrie and Jesse (children's names may be added to the inner envelope)
Dr. Montgomery and Guest
For information on proper etiquette,
We print your envelopes exactly the way we receive your list and cannot be
held responsible for errors and/or omissions on your list.